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| Comparative Overview - Document Management Solutions @ Johns Hopkins | |||||||||
| May, 2002 | |||||||||
| Solutions | |||||||||
| Details | OnBase | EDM/OTG | CompMed | Prolaw | SNAP | LAVA/Oculus | Groupwise | WebDAV | |
| Department(s) | FASAP and Work Life | JHMCIS | Comparative Medicine | Legal | Facilities and Finance | President's Office | Johns Hopkins | Johns Hopkins | |
| Homewood and EB | |||||||||
| Contacts | Kathleen Beauchesne-Director | Cele DiGiacomo - Senior Director, JHMCIS | Sylvia Lee - Project Coordinator | Maureen Winer - Paralegal | Anatoly Gimberg - Director | Greg Wilt - Asst to President | Steve Sears - Director | Steve Sears - Director | |
| Sandy Cobb - Manager | James Rogers - Architect | Shanta Hayes, LAN Admin | Charlene Thurbon - LAN Admin | Thomas Lentz- Tech | Ross McKenzie - Director, BSPH | Barb McDonald - GW Postmaster | Eric McGrath - LAN Admin | ||
| Rich Caserta- Support | George Baier - Project Leader | Rich Caserta - LAN / WAN Architect | Rob Allen - LAN Admin | ||||||
| Barb Fowler | |||||||||
| Purpose | Solve space concerns | Provide a solution to centralize | Provide a solution for | Provide a solution to track | Provide a solution to track | Help an office understand | General purpose personal document | Provide a solution that would allow | |
| with paper filing, while | and manage patient data and referral | veteranarians of the institution | contacts on a case basis, provide | invoices regarding | where each type of | manager, available for user defined | for access to Hopkins network | ||
| creating a technology | forms (X-rays,charts, etc.) | to track necropsy, serology, | detailed case tracking while | Facilities contractors. | information comes from, | sharing of documents | file storage via the internet | ||
| to view client charts from | and pathology reports | providing security to | Plan to utilize the system | what they do with it, and | General Purpose | ||||
| the desktop. | confidential documents | further as the need arises. | where they send it. | ||||||
| Company | Hyland Software, Inc. | OTG Software, Inc. | Internal Hopkins Solution | Prolaw Software | Quantum Corporation | ROH, Inc. | Novell | Microsoft Corporation | |
| Sales 2001: NA | Sales 2000: $52 million | Sales 2001: N/A | Sales 2001: NA | Sales 2001: $1.4 billion | Sales 2001: NA | Sales 2001: $1 billion | Sales 2001: $25.3 billion | ||
| Founded: 1991 | Founded: 1992 | Founded: N/A | Founded: 1987 | Founded: 1980 | Founded: 1971 | Founded: 1979 | Founded: 1975 | ||
| # of Employees: 160 | # of Employees: 400+ | # of Employees: N/A | # of Employees: 200 | # of Employees - 3, 000 | # of Employees: NA | # of Employees: 4500 | # of Employees: 48,000 | ||
| ** Purchased by Legato 2Q02 | ** Purchased by Thompson Corp 1Q02 | ||||||||
| Technologies | Hyland Software Product | SAN (Storage Area Network) | Windows and Access 2000 | Windows 2000 Server | SNAP Server ~ $2400 | Dell 4300 - NT 4.0 Server | Novell Netware Server | Microsoft Windows 2000 Server | |
| Integrated with MS Word | Jukebox (126) 9.4 GB Drives | Prolaw Software - Front and | Web browser for client | SQL 7.0 Replication | Groupwise MTA and POA | IIS 5.0 | |||
| Client/Server model | WORM technology | Back Office | SCSI Frontend Scanning | Groupwise Client or Browser | |||||
| Document Indexing | Utilizes Private Subnet | Complex solution | (9) 9GB Seagate Barracudas | ||||||
| OCR capable | Cisco 2950 Switch (private subnet) | ||||||||
| SQL Clustering Capable | |||||||||
| Standards | ODMA: Yes | ODMA: Yes | ODMA: N/A | ODMA: Yes | ODMA: Yes | ODMA: Yes | ODMA: Yes | ODMA: Yes | |
| Scanning: Yes | Scanning: Yes | Scanning: N/A | Scanning: N/A | Scanning: Yes | Scanning: Yes | Scanning: Yes | Scanning: Yes | ||
| Web Enabled: Yes (not implemented) | Web Enabled: Yes | Web Enabled: Yes (not implemented) | Web Enabled: Yes (not implemented) | Web Enabled: Yes | Web Enabled: Yes - (Oculus product) | Web Enabled: Yes | Web Enabled: Yes | ||
| Database Type: Paradox | Database Type: SQL | Database Type: Access | Database Type: SQL | Database Type: None, NT File system | Database Type: SQL | Database Type: FLAIM | Database Type: File System Based | ||
| Barriers | Workflow and business process | Workflow and business process | Custom code was required to produce | Workflow and business process | The organization of the document file | Workflow and business process | User education | Security Concerns | |
| re-engineering requiring high time | re-engineering requiring high time | desired results | re-engineering requiring high time | system | re-engineering requiring high time | Full features require client | Recently adopted standards | ||
| involvement | involvement | involvement | involvement | currently basic feature set | |||||
| Security | Client/Server model | NTFS and additional proprietary | Utilize network Ids and Pwds | Folder and File level security | Folder and File level security | Folder and File level security | Folder and File level security | Challenge and Response | |
| Group security - assign | security | on client workstations | NTFS can be utilized | Challenge and Response | NTFS can be utilized | Version Control | SSL communications | ||
| permissions at the Doc Type | Document redaction | for User Authentication | Encrypted Sessions - DES3 | ||||||
| Level | |||||||||
| Utilize Network Ids and Pwds | |||||||||
| Clients | ~25 clients | upto 10,000 | ~20-25 clients | ~13 clients | ~50 clients via browser | ~15 Clients in Pres. Office | ~15,000 accounts / ~2,000 using DMS | Pilot has ~45 clients | |
| Next gen file server effort will provide | |||||||||
| Licensing | ~$40,000 | Per Seat - $600 | MEEC copies of Windows | 13 clients ~ $12,000 | ~$2000-2500 for SNAP | Server - ~$10,000 | $10 per user per year | access to several thousand users | |
| included E-Form option | Hardware ~$300,000 | 2000 and Access 2000 | Maintenace = $2394/year | server | $10 per user per year server & OS costs | ||||
| Software ~$300,000 | |||||||||
| Training | ~$1200/person | ~One day | No formal class - On the Job | ~$1500/person | No formal class - Ability to | No formal class - On the Job | Training class offered by HITS | No formal class - On the job | |
| One week in Cleveland, | Courses are setup | Two days in New Mexico | use web browser. | ||||||
| Ohio | Possible Online training avail. | ||||||||
| Scanning Personnel require | Administrator needs minimal | ||||||||
| minimal training | training | ||||||||