Notes

Outline

Johns Hopkins Institutions  Document Management Survey Rob Allen Desktop Computing Services Monday, May 13, 2002

DMS Defined Document Management Systems Organize electronic documents Managing content Enable secure access Route documents Automate related tasks Facilitate document distribution.

DMS Survey Purpose / Objectives Survey selected DMS implementations Understand the approach of each solution Catalog each solution based on selected criteria Vendor, Cost, Barriers, Effort, etc. Identify scalability and flexibility Provide information to management to help leverage institutional investments

DMS Survey What did we ask and why? Who was the vendor? What technologies were utilized? Did workflow improve or change? Was security a concern? Barriers? Cost and time savings? Training?

Johns Hopkins Institutions DMS Survey What products are on the list?

DMS Survey What products are not included and why?

DMS Survey Criteria for “Magic Quadrant” Scalability and Flexibility Depth of features Ability to expand to many users / departments Application integration Technology Ability or commitment to writing code around the product

“Magic Quadrant”